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Ceci Jones Schrock
IU Office of the Vice President for Information Technology and CIO

IU simplifies online collaboration with


May 14, 2012

BLOOMINGTON, Ind. -- Online file sharing and storage just got easier and more secure at Indiana University. The university is working with cloud content management service to provide students, faculty, and staff with a secure, web-based file storage and collaboration platform.

This initiative is the latest in a slate of digital mobility tools supporting the IU community's growing need for device-independent ways to interact. Users can create an account at

"Communication without barriers is a goal of Empowering People, IU's strategic plan for IT," says Sue Workman, IU's associate vice president for support. "By making it easy for groups to create and revise shared documents, any time, any place, regardless of device, Box serves as a perfect storage solution for virtual applications used by IU's increasing mobile population."

With more universities opting for a BYOD (bring your own device) stance on technology, the cross-platform Box service is an ideal way for students, faculty, and staff to access and share documents, images, PDFs, audio, and video. Additional features include shared online workspaces for collaboration, easy file uploading, task assignment, email notifications, and dynamic search capabilities.

Box also supports IU's high level of data security, requiring users to log in to its secure environment with their university network ID and passphrase.

"Box acts as an online, virtual file cabinet, making content collaboration via back and forth emails a thing of the past," says Bob Flynn, IU's manager of IT community partnerships. "It lets members of the IU community access, store, and share their digital files securely and conveniently through a variety of applications."

All current IU students, faculty, and staff are eligible for a Box account. Each account includes 50GB of storage for personal files and nonsensitive information. Box is not acceptable for any institutional data classified as "limited access/restricted" or "critical."

Box is part of the Internet2 NET Services program that provides "above the network" services to Internet2 member organizations, including higher education, government, and industry. IU is among a small community of early-adopter universities that tested and validated Box services in advance of its wide release in 2012.

About Internet2

Internet2, owned by U.S. research universities, is the world's most advanced networking consortium for global researchers and scientists who develop breakthrough Internet technologies and applications and spark tomorrow's essential innovations. For more information, see

About Box

Since 2005, has helped more than 6 million individuals, small businesses, and Fortune 1000 companies access and share their content from anywhere. Box strives to reinvent what businesses can do with their content through its cloud content management platform.